RULES OF THE ORGANIZATION AND ACTIVITIES OF THE ADVISORY COUNCIL ON TOURISM AT SOFIA CITY MUNICIPALITY
SECTION I
GENERAL PROVISIONS
Article 1 These Rules shall govern the organization of work, the size, composition and the rights and responsibilities of the Advisory Council on Tourism at Sofia City Municipality (ACTSCM).
Article 2 ACTSCM operates in accordance with the legislation in the Republic of Bulgaria, the decisions of the Sofia City Municipal Council and the provisions of these Rules.
Article 3 ACTSCM is a collective, permanent consultative body.
Article 4 ACTSCM includes in its composition an equal number of representatives of the local municipal administration on the one hand, and representatives of tourism associations and other non-profit entities related to the development of tourism, local business associations and consumers, on the other.
SECTION II
FUNCTIONS AND TASKS
Article 5 ACTSCM:
1. Produces and offers for adoption by Sofia City Municipal Council a Programme for development of tourism in the territory of Sofia City Municipality in accordance with the priorities of the National Strategy and with view to the local tourist resources and needs.
2. Makes suggestions and gives opinions on matters that are essential for the development of tourism in the territory of Sofia City Municipality, including the amount of the tourist fee.
3. Monitors the implementation the timely and prioritized implementation of the Programme, as specified in Item 1.
4. Assists Sofia City Municipality in developing strategies, programmes and projects for the development of tourism.
5. Submits annually a written report to Sofia City Municipal Council for its activity.
SECTION III
STRUCTURE
Article 6 (1) ACTSCM consists of 28 (twenty-eight) members, half of them being representatives of the local administration and the other half – representatives of tourism associations and other non-profit entities related to the development of tourism, local business associations, and consumers.
(2) The composition of ACTSCM is determined by the Mayor of Sofia City Municipality.
(3) Personnel changes in the composition of ACTSCM are made by the Mayor.
(4) Upon termination of employment or service of an employee of Sofia City Municipality, who is a member of ACTSCM, the Mayor of Sofia City Municipality shall designate within one month a new member to represent it at Sofia City Municipality.
(5) Upon termination of the authorization of a member of the Advisory Council, who is a representative of a tourist association or another non-profit entity, the latter shall designate a new representative within one month period.
(6) The participation of representatives of the local administration in the work of ACTSCM is in person, while the representatives of tourist associations and other non-profit entities related to the development of tourism participate either in person or through an authorized person.
(7) Each member of ACTSCM completes a statement for voluntary participation in its activities.
Article 7 Chairman of ACTSCM is the Mayor of Sofia municipality or a person authorized thereof.
Article 8 The Chairman of the ACTSCM:
1. Convenes, organizes and manages the meetings of ACTSCM, determines and is responsible for compliance with the agenda. In the absence of the Chairman, his functions are performed by the Secretary of ACTSCM.
2. Manages the daily work of ACTSCM and is responsible for compliance with these Rules.
3. Organizes and supervises the implementation of decisions of ACTSCM.
Article 9 Secretary of ACTSCM is the Director of Tourist Service Municipal Enterprise.
Article 10 The Secretary of ACTSCM:
1. Organizes the activities of ACTSCM in case of incapacity of the Chairman to perform his duties.
2. Informs the members about the meetings, submits materials on issues discussed and coordinates the activities of ACTSCM.
3. Keeps down minutes of the meetings of ACTSCM, which reflect the members present, the agenda items, the discussions, proposals and decisions.
4. Decides on other matters of an operational nature and performs other duties as assigned by the Chairman of ACTSCM.
5. Stores the archives of ACTSCM.
Article 11 In fulfilling their obligations, the Chairman and the Secretary of ACTSCM are assisted by the staff of the Tourist Service Municipal Enterprise.
SECTION IV
RIGHTS, OBLIGATIONS AND RESPONSIBILITIES OF THE MEMBERS
Article 12 The members of ACTSCM are entitled to:
1. Attend the meetings of ACTSCM.
2. Require from the Chairman or the Secretary specific issues to be included in the agenda and to be considered by ACTSCM, and to submit draft resolutions.
Article 13 The members of ACTSCM are obliged to:
1. Participate regularly in the meetings of ACTSCM.
2. Not to disclose information and facts that have become known to them in the performance of their duties, and not use them for their own or other’s benefit, to the detriment of Sofia City Municipality. This obligation remains valid within 1 (one) year after termination of membership of that person in ACTSCM.
3. Not to perform acts that could undermine the good name of Sofia City Municipality.
SECTION V
MEETINGS, QUORUM AND MAJORITY IN DECISION MAKING
Article 14 (1) ACTSCM convenes on a regular basis, while in case of urgent matters, extraordinary meetings are held.
(2) ACTSCM regular meetings are held at least once every three months.
(3) Extraordinary meetings are convened by the Chairman on his own initiative or at the request of at least one third of the members of ACTSCM made in writing to the Chairman when urgent matters have come to the fore that are to be solved within his competence.
(4) For the meetings of ACTSCM all members are invited by mail, telephone, fax, e-mail. The notice shall contain information about the date, venue, agenda and the reporters.
